How to Start, Schedule and Collaborate in Google Meet Call
Google Meet gained popularity during the 2020 pandemic and since then has been integrated with other Google apps. Though the interface of Google Meet looks minimal compared to Teams and Zoom, combining Meet with other Google services makes Meet more robust, improves functionality, and helps you work remotely efficiently. Here’s how you’re able to start, schedule, and collaborate in Google Meet using different Google apps.
Table of Contents
1. Start Google Meet Meeting from Web App and Gmail
Well, obviously, the best option to launch Meet is from theofficial Google Meet website. As Google Meet is also integrated into Gmail, you can do it from Gmail too. Both have an almost similar process to starting a Google Meet meeting instantly.
Let’s see the official Meet web app.
1.Open theGoogle Meet web app, then click on theNew meetingbutton.
2.Here selectStart an Instant meetingoption to quickly join a meeting. Or you may also selectCreate a meeting for laterto get the meeting link.
3.When you start an Instant meeting, you will enter a Google Meet video call directly. You can check your audio and video quality before inviting others into the meeting.
5.Alternatively, you can also click on thePeople iconand add people using their email id. They will get an email invite with a link to the meeting and a notification from the Google Meet app to join.
The process is pretty much the same on Gmail too.
1.OpenGmailand click on theMeetoption in the left-most sidebar.
2.Here click on theNew meetingbutton and in the pop-up, click on theStart nowbutton to start the meeting instantly. Once joined, you can add other people to the meeting just like on the Google Meet web app above.
2. Schedule Google Meet Meeting on Google Calendar
You can schedule a Google Meet meeting from Google Calendar or from the Google Meet app itself. In either case, you will be redirected to Google Calendar to finish the process.
1.Open theGoogle Calendarwebsite and select the time you want to schedule the meeting.
2.It will open a small pop-up to create a Calendar event. Give your Calendar event a name.
3.Now click on theAdd Google Meet video conferencingbutton to create a new meeting link.
4.Now add people you want to attend the meeting in theAdd guestoption.
5.Once done, make final changes like adding a description, setting notifications, etc., and click onSave.
6.This will be added as a Calendar event for everyone you have added to see. Now at the time of the meeting, you will get a notification from Google Calendar about the Meet event, as will everyone else added to the meeting.
7.You can just open the event and click on theJoin with Google Meetbutton to quickly hop on the meeting at the scheduled time.
If you are on theGoogle Meetwebsite:
1.Click on theNew Meetingbutton and select theSchedule in Google Calendaroption.
2.It will redirect you to Google Calendar and automatically begin creating an event with Google Meet option enabled.
3.Simply fill out other details like event name, time, guests, description, etc., and click onSaveto schedule the meeting. The process of joining the meeting at the scheduled time works the same in both Meet and Calendar apps.
3. Use Google Chat to Quickly Invite to Google Meet Meeting
Well, you can easily start the meeting or schedule it, but isn’t it hard to add or invite all your team members to the meeting? One easy way to tackle that problem is by using Google Chat. Create a space in Google Chat with all your team members. Once done, you can start a meeting in Google chat right away.
1.OpenGoogle Chatand open your office space. If you do not have space with your team members, you can easily create one by clicking on thePlus + iconbeside Spaces and then selectingCreate space. Give a name to your space and add team members you want for that space and meeting.
Note:A simple trick is to create multiple spaces for different departments like marketing, sales, IT, writing, and so on. That way, you create space once and reuse it over and over again.
2.Once you have space created, open it and click on theMeeticon in the message box.
3.This will create a new meeting. Just tap on theSendbutton for your team members in the space to join Meet.
4.Now everyone in that space will get the notification and can join the meeting immediately.
4. Collaborate on Google Meet Inside Docs, Sheets, and Slides
Want to work on Google Drive documents while collaborating with your remote coworkers on Meet? Well, now the process is easier than ever. you may start a Google Meet directly from Docs, Sheets, and Slides. The best part is it opens Meet directly inside these apps, so you can work on documents and also be on the Meet at the same time.
1.OpenGoogle Docs/Sheets/Slidesas the process is the same for any document type. Then open the document that you want to collaborate on with your team members.
2.Click on theGoogle Meet iconat the top right corner. In the drop-down menu, selectStart a new meeting.
3.It will open Google Meet in the right-hand sidebar. It also provides you with a link that you can share with other people to join.
4.They can either open the link and join normally from Google Meet or open the same document, click on theGoogle Meet iconat the top right, and select theUse a meeting codeoption.
5.Then paste the link in the pop-up and click onContinue.
6.Next, click onJoin the callbutton.
Now all the people in the meeting can discuss or edit the document in question and also collaborate with others. you may see and talk to each other while also looking at the changes everyone is making in the document in real-time.
Making Meet More Feature-Rich
Google Meet by itself is not feature-rich enough when compared with other video calling and conferencing apps like Microsoft Teams and Zoom which provide way more options. But when you use Meet with other Google apps in theWorkspace, it improves the experience so much better. You can schedule a meeting with Calendar, instantly start a meeting with Chat, and collaborate on documents using Drive apps. Now,Gmail has integrated Google Meet and Chat,making it a one-stop destination for your communication.
Ravi Teja KNTS
Tech writer with over 4 years of experience at TechWiser, where he has authored more than 700 articles on AI, Google apps, Chrome OS, Discord, and Android. His journey started with a passion for discussing technology and helping others in online forums, which naturally grew into a career in tech journalism. Ravi’s writing focuses on simplifying technology, making it accessible and jargon-free for readers. When he’s not breaking down the latest tech, he’s often immersed in a classic film – a true cinephile at heart.
